PRUDENTIAL COMMITTEE MEETING MINUTES
FEBRUARY 9, 2008
(APPROVED 3/29/08)
Members Present: Ken Einhorn, Joe Gaze, Jeff Kotkin, Lynn Locke
Others Present: Jeanne W. Pryor (Clerk/Treasurer); Mark Chevett
The meeting was called to order at 9:04 a.m. by Chair, Ken Einhorn, noting that a quorum was present. The reading of the minutes was waived. It was moved and seconded to accept the minutes of the Prudential Committee meeting of December 22, 2007, and the motion passed unanimously.
The Treasurer’s Report as distributed (attached) was presented. As of 1/31/08 the balance of all accounts is $30,840.27. In response to a question, it was noted that Feb. 1 tax receipts have not yet been received. It was moved and seconded to accept the Treasurer’s Report and the motion passed unanimously.
Warrant 2008-5 was amended to include $472.80 for the 2007 Employers Annual Federal Tax Return. Warrant 2008-6 in the amount of $8,584.93 was reviewed, discussed and signed by the Committee. Following discussion, it was agreed that the $1,075 proposal from Beaver Solutions for removal and reinstallation of culvert protective fences at the Causeway and Long Bow LN W would be deferred for six months.
Public Input – Mark Chevett expressed his concern about the lack of sanding in the Greens, especially the road by the tennis courts and the hill on Silver Leaf Drive. He requested a copy of the current snowplow contract. He was also concerned that there is currently no road superintendent. Ken noted that, although we currently have no road superintendent, the District phone (413-623-5776) provides a message and phone number to call for residents with a snow issue and/or to contact the Prudential Committee. Ken assured Mr. Chevett that the Committee encourages residents to come to the Prudential Committee with their concerns and that the Committee wants to make sure that the roads are as safe as possible. Mr. Chevett offered to act as road superintendent for the rest of the winter.
The possibility of adding salt with the sand/granite mixture was discussed. The Committee will review the snowplow contract and will work with the contractor to address the issues discussed. A copy of the contract will be provided to Mr. Chevett and Ken will follow up with Mr. Chevett about his concerns.
The Committee discussed the current snowplow contract and filling the Road Superintendent position. The committee will look into appointing a Road Superintendent and the job description for Road Superintendent will be on the agenda for the next meeting.
Lakes Report - The Committee reviewed the draft proposal for lake treatment that was distributed. The proposal included:
Sonar Herbicide treatment (for nuisance aquatic vegetation on Silver Shield & Golden Fawn Lakes) $ 8,400.00
Hydro-rate treatment (Home waterfronts on all lakes) $19,871.33
Phragmite control (Winter mowing) $ 3,200.00
TOTAL $31,471.33
The current budget allocation was discussed and the Committee agreed that we could not afford $30,000 for lake treatment. Discussion followed and it was agreed that only one mowing for phragmites should be continued. Joe suggested that it was the homeowners’ responsibility to manage the weeds at their waterfronts. Any plan will need approval from the Conservation Commission. The Committee agreed that our budget should be $20,000 for lake treatment to include one winter mowing for phragmites, the sonar herbicide treatment as proposed and hydro-raking of Longbow Lake at the beach, near culverts and in center sections of the lake to be determined (Silver Shield and Golden Fawn may need to be included if approval for the herbicide treatment is not received). Jeff will contact Aquatic Control
to request a proposal of the areas that could be included within our budget.
Other Business -
§ The suggestion that a sign be placed at the entrance to deter trucks from entering and turning around in the Greens was discussed and the Committee agreed that no sign will be placed at the entranceway for this purpose.
§ The Committee agreed that a second notice should be sent to Mr. Moore concerning the $150 bill for sanding.
Correspondence as listed on the agenda was reviewed and discussed. Ken asked that a map showing Mr. Levy’s property be brought to the next meeting for discussion about access to his property.
It was moved and seconded to adjourn the meeting. The motion passed unanimously and the meeting was adjourned at 11:17 a.m. The next meeting of the Prudential Committee was changed to March 29, 2008.
Respectfully submitted,
Jeanne W. Pryor, District Clerk
NOTE: Attachments are filed with the District’s permanent records and are available from the District Clerk.
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