PRUDENTIAL COMMITTEE MEETING MINUTES
DECEMBER 22, 2007
(Approved February 9, 2008)
Members Present: Ken Einhorn, Jaime Garanzuay, Joe Gaze, Jeff Kotkin, Lynn Locke, Richard Pryor
Others Present: Jeanne W. Pryor (Clerk/Treasurer); Marc Bellaud, Mark Chevett, Mitch & Betsy Epstein, Stan Locke
The meeting was called to order at 9:04 a.m. by Chair, Ken Einhorn, noting that a quorum was present. Ken introduced Marc Bellaud from Aquatic Control Technology, Inc. Marc addressed the group concerning various treatment options for our lakes, including herbicides, mechanical harvesting and hydro-raking to control largeleaf pondweed, watershield, bladderwort and invasive phragmites. He then answered questions from those present.
Following the presentation, Mark Chevett addressed the group to ask what was needed for him to change his driveway to a circular one and whether or not bonding was needed for the possible damage to roads due to work at this home to upgrade a septic system. The Committee indicated that he should submit a driveway permit application with a $20 fee to the Prudential Committee but that bonding would not be necessary as the work is to be done this winter when the roads are frozen.
Committee members then discussed the possible actions to be taken concerning lake management options and the costs involved. It was noted that the road district is now responsible for lake management and funds would be raised in the annual budget. Ken asked the members for their comments on what should be done and how much we are willing to spend. Joe suggested that we treat the large areas of Longbow Lake that are overgrown the first year and not individual shorelines; individual property owners can take care of their own shorelines. Jeff does not want individual homeowners in the decision as it is ineffective; the district should come up with an amount that we can spend for treatment that is most efficient for our needs, including homeowners shorelines the first year and other areas subsequently. Richard suggested that a 3-5 year plan should first take care of shorelines and that property owners should be informed that more will be done in subsequent years but that individual
homeowners should participate in the management of their property. The inlet and main waterways should be kept open for access to the lake. Jaime agreed about managing shorelines by homes. Lynn said that the shoreline property should be done along with chemicals for smaller lakes. Jeanne suggested that the beach be included and the culvert areas on Silver Shield and Longbow Lakes. Joe wanted to include the area near the peninsula on Longbow Lake. The Committee agreed that this would need to be a long-term plan.
It was agreed that Jeanne would draft a plan with estimated costs for the committee’s review. It would include:
§ Sonar Herbicide treatment of Silver Shield and Golden Fawn lakes
§ Hydro-raking at the lakes’ shorelines in the following areas:
o Homes on Longbow Lake and Silver Shield Lake (include Golden Fawn if sonar not approved)
o Beach on placePlaceNameLongbow PlaceTypeLake
o Culvert area on placePlaceNameLongbow PlaceTypeLake next to Long Bow LN W
o Culvert area on placePlaceNameSilver PlaceNameShield PlaceTypeLake next to addressStreetSilver Shield DR
o Inlet near Locke’s to beaver cache area
The reading of the minutes was waived. It was moved and seconded to accept the minutes of the Prudential Committee meeting of November 24, 2007, and the motion passed unanimously.
The Treasurer’s Report as distributed (attached) was presented. As of 12/21/07 the balance of all accounts is $30,385.87. Jeanne reported that we have received refunds for our NOI fees from DEP ($487.50) and from the Town of placeCityBecket ($512.50). It was moved and seconded to accept the Treasurer’s Report and the motion passed unanimously. Correction: the state share (MEMA) due from the Oct. 2005 floods has not yet been received.
Warrant 2008-5 in the amount of $6,206.50 was reviewed, discussed and signed by the Committee.
The Road Superintendent’s report (attached) was presented by Richard Pryor. It was noted that the phone wire down on Old Abbey has not yet been repaired; Verizon was last called on 12/21. Icy conditions on roads were discussed. Following his report, Richard informed the Committee that he will be resigning from the Prudential Committee and as Road Superintendent at the conclusion of today’s meeting. The Committee discussed the incident of a resident calling the snowplow contractor demanding that roads be sanded so that a house could be delivered. Following discussion, it was agreed that a letter be sent to the resident requesting reimbursement to the road district for the expense and noting that in the future, the Prudential Committee should be contacted first. A letter should
also be sent to the contractor to reinforce that he should take direction only from the Prudential Committee. Richard gave the Chair a catalog of signs for the committee’s use. He also suggested that the committee might want to consider moving the cluster mailboxes to the parking area at the entrance way so that they would be in a more protected area. It was moved and seconded to approve the Road Superintendent’s report and the motion passed.
Other Business -
§ The Committee discussed how to handle road issues in the absence of a road superintendent this winter. It was noted that Jaime can not accept the responsibility because of the number of hours he is at work and not available. The Committee agreed that Ernie would handle the calls and would follow up with the committee at their February meeting to resolve any problems. It was agreed that the message on the road district’s phone would be changed so that residents know who to call if they want to report a snow or ice condition that needs attention or if they want to contact the Prudential Committee.
§ Ken suggested that the current vacancy on the board cause by Richard’s resignation will remain until it is discussed further at the Committee’s next meeting.
§ The Committee agreed that they would like to recommend that the damaged cluster mailboxes be moved to the parking area at the entranceway and that a letter be sent to the Town and the Post Office with this recommendation.
Correspondence as listed on the agenda was reviewed and discussed. placeCityLynn is unable to attend the MEMA pre-application training. It was agreed that Jeanne would submit the grant application for culverts & spillways as best as possible.
It was moved and seconded to adjourn the meeting. The motion passed and the meeting was adjourned at 11:34 a.m. The next meeting of the Prudential Committee is scheduled for February 9, 2008.
Respectfully submitted,
Jeanne W. Pryor, District Clerk
NOTE: Attachments are filed with the District’s permanent records and are available from the District Clerk.
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