PRUDENTIAL COMMITTEE MEETING MINUTES
JULY 28, 2007
(Approved 9/29/07)
Members Present: Joe Gaze, Jeff Kotkin, Lynn Locke, Richard Pryor
Others Present: Jeanne W. Pryor (Clerk/Treasurer); Dave Wood
The meeting was called to order at 9:01 a.m. by Vice Chair, Jeff Kotkin, noting that a quorum was present. The reading of the minutes was waived. It was moved and seconded to accept the minutes of the Prudential Committee meeting of June 23, 2007, and the motion passed unanimously.
The Treasurer’s Report as distributed was presented. As of 7/27/07 the balance of all accounts is $22,827.23. It was moved and seconded to transfer $23.19 from the General Reserve account to the Tax Collection account and the motion passed unanimously. It was moved and seconded to transfer $77.17 from the General Reserve account to the Attorney’s Fee account and the motion passed unanimously. It was moved and seconded to transfer $138.37 from the General Reserve account to the Winter Road Maintenance account and the motion passed unanimously. It was moved and seconded to accept the Treasurer’s Report and the motion passed unanimously.
Warrants 2007-12 (FY07) in the amount of $6,019.93 and 2008-1 (FY08) in the amount of $5,140.34 were reviewed and signed by the Committee.
The Road Superintendent’s report (attached) was presented by Richard Pryor. Our attorney is working with Legacy Bank concerning our loan. The snowplow contract was discussed. It was moved and seconded to renew the contract with Always Growing for 2007-8 and the motion passed unanimously. Richard noted that, according to the attorney, we have to follow MGL and use the seal bid process for our projects. Richard suggested that we have Foresight Land Services handle the bid process for us. The Committee discussed the bid process. It was moved and seconded to have Foresight proceed with the bid process for our projects on Shuttle Cock and Long Bow LN E upon approval from our attorney and the motion passed unanimously. There is a possibility that we may have to
use a bank other than Legacy in order to get a better interest rate. It was moved and seconded to approve the Road Superintendent’s report and the motion passed unanimously.
Lakes Report – Joe reported on the first annual pond weed harvesting day that took place on July 14 on Longbow Lake, followed by a picnic, noting that it was a small beginning but was successful. Jeanne suggested that we look at different options for harvesting weeds and suggested that we either, 1) ask Aquatic Control for an estimate of the cost for whatever areas of the lakes that we want to harvest; 2) purchase a specialized weed harvester with all equipment attached (approx.) $16,000; or 3) purchase portable equipment (AIR LEC Aquatic Weed Cutter) that will cut/rake the weeds and a boat/trailer to be used for this purpose (approx.) $12,000-$14,000. Discussion followed on the third option--who would run the equipment?, would a NOI be needed?, do we need insurance?, equipment would need to be maintained
and stored; access to 3 lakes; how would this be funded? Jeff suggested that the long-term solution to the aquatic weed problem on the lakes is to have equipment on site that can be used at anytime it is needed for weed control. Richard will contact Always Growing about running the equipment and whether his insurance would cover this. Jeanne will ask Conservation about permitting. Jeff will investigate further the AIR LEC product. This will be discussed further at our next meeting. It was moved and seconded to approve the Lakes report and the motion passed.
Other Business - The waterproof message box options were discussed. The least expensive is in the $95 range, 18”x24”. Jeanne suggested that we look at a model that we could put the road district name on. How it should be mounted was discussed. This will be discussed again at our next meeting. The draft newsletter was reviewed and approved. Joe asked that the pond harvesting event be mentioned in the newsletter.
Jeanne reported that the town will put our Prudential Committee meeting minutes on their website if we would like. It was moved and seconded that we have the approved minutes of our meetings put on the town’s road district website and the motion passed. The committee gave their support for the Pryor’s request for a variance for an rv carport.
Correspondence as listed on the agenda was reviewed and discussed. Jeff asked about restricting the flow of water out of Longbow Lake and discussion of the Shuttle Cock project followed.
The next meeting of the Prudential Committee is scheduled for August 25, 2007. It was moved and seconded to adjourn the meeting. The motion passed unanimously and the meeting was adjourned at 10:40 a.m.
Respectfully submitted,
Jeanne W. Pryor, District Clerk
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