PRUDENTIAL COMMITTEE MEETING MINUTES
JUNE 23, 2007
(Approved 7/28/07)
Members Present: Jaime Garanzuay, Joe Gaze, Jeff Kotkin, Lynn Locke, Richard Pryor
Others Present: Jeanne W. Pryor (Clerk/Treasurer)
The meeting was called to order at 9:02 a.m. by Vice Chair, Jeff Kotkin, noting that a quorum was present. The oath of office was given to Jeff Kotkin by the District Clerk. The reading of the minutes was waived. It was moved and seconded to accept the minutes of the 6/2/07 Special District Meeting, the 6/2/07 Annual District Meeting and the Prudential Committee meeting of June 2, 2007, and the motion passed unanimously.
The Treasurer’s Report as distributed (attached) was presented. As of 6/22/07 the balance of all accounts is $26,655.61. Jeanne reported that she prepared the paperwork for FEMA for possible reimbursement for the April Nor’easter costs. It was moved and seconded to transfer $650.00 from the General Reserve account to the Winter Road Maintenance account and the motion passed unanimously. It was moved and seconded to transfer $258.42 from the General Reserve account to the Major Improvements account and the motion passed unanimously. It was moved and seconded to accept the Treasurer’s Report and the motion passed unanimously.
Warrant 2007-11 in the amount of $14,673.11 was reviewed and signed by the Committee.
The Road Superintendent’s report (attached) was presented by Richard Pryor. He reported that we are subject to the sealed bid process that requires that the bid be advertised (approx. $1,000) for the Shuttle Cock and Long Bow LN E projects. This will also require that Foresight Land Services handle the bid process for us as they have all the design plans and will be answering vendor questions. We are also required to hire a wetland specialist before beginning work on Long Bow LN E as a condition of the NOI to oversee planting for wetland replication that needs to be monitored. Joe Gaze asked about the entranceway oil & stone and it was noted that this work has been deferred at present but that funds have been appropriated in the FY08 budget. There was a brief discussion about
beaver activity. It was moved and seconded to approve the Road Superintendent’s report and the motion passed unanimously.
Lakes Report – Jeff reported on the report/survey from Aquatic Control; a bill has not yet been received. If other weed control methods fail, we may be able to go back to Conservation to request a chemical treatment. Jeanne noted that $7,400 was appropriated for FY08 for lake maintenance and $6,000 is needed for phragmite removal. We will need to appropriate funds in FY09 for mechanical harvesting. This year our budget cannot handle the harvesting expense. It was noted that watershield is a problem. Joe reported that he and Mr. & Mrs. Neelon are interested in having volunteer weed harvesting weekends on July 7 and 14 and will be contacting residents about this. It was moved and seconded to accept the lakes report and the motion passed unanimously.
Other Business - Jaime noted that anyone with ATV’s should be sure to have them registered. Jeff asked about the loan re-payment terms and Richie responded that it is a construction loan and payments will be quarterly. The loan payment will be calculated with our budget as part of the district tax rate. Discussion followed on the proposed culvert replacement on Shuttle Cock and it was noted that the new culvert will not be concrete but rip rap/stone and the work will be done in the dry season. The bid process will not begin until the loan is finalized. Jaime asked for permission to put a picnic table at the beach. He would also like to sand and paint the grill. Discussion followed. It was moved and seconded to place a picnic table at the beach and the motion passed. The message box at the entrance was discussed. Jeff said that he will look into pricing for a waterproof message box.
Correspondence as listed on the agenda was reviewed and discussed.
The next meeting of the Prudential Committee is scheduled for July 28, 2007. It was moved and seconded to adjourn the meeting. The motion passed unanimously and the meeting was adjourned at 10:05 a.m.
Respectfully submitted,
Jeanne W. Pryor, District Clerk
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